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Referral Management

Location

CV, ENT, GI, Neuro, Oncology, Ortho, Pain, PT/OT/SLP, Surgery, and Urology referrals

Date

June 2021-October 2021

Role

Project Manager

Project type

Optimization

Team Size

6

Timeline

120 days

Tools Utilized

Cross-functional process mapping

Outcome

Workflow for referring provider outlined.
Escalation process for referring outside of organization defined.

During the referral process providers have the choice of selecting OSF providers, preferred providers, or external providers to refer their patients to see. For the year of 2021, 206,146 referrals were processed with 18.4% of those referrals being patients referred to external providers. While some referring physician SmartPhrases allow for flexibility at the referral center on choosing what office and what provider others do not, causing lengthy delays of patient care. Some of these delays are related to physician availability but also identifying a physician for the patient but then having to confirm that physician with the patient before moving on. Confirming the physician with the patient can take days and sometimes, weeks.

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